We HARMILAP SHARE TRANSFER AGENTS, SEBI Registered RTA-Registrar and Share Transfer Agents (Category-II)
and having Connectivity from NSDL & CDSL for providing RTA / STA Services to our Clients.
We want to Aware you for our RTA Services and if you have any query Please feel free to contact us anytime.
Details of Compliance Officer, KMP and Principal Officer
Mr. Sanjeev Sabharwal
Ph: 011-35586362 / Cell: +91-9205234407 / 8929835991
Email us at : ceo@harmilaprta.com
Contact Details of our Office
Shop No: 2 & 3, Ground Floor, Plot No: A-90 & 91, Harmilap Tower, Indra Nagar, Delhi-110033
Ph: 011-35586362 / 9310931755
Email Id: info@harmilaprta.com , rta1@harmilaprta.co.in
Rights of investors
Receive all the benefits/ material information declared by the Company.
Actively participate in the AGM / EGM of the company & E-voting events so as to be a part of the decision making of the Company’s business resolutions.
In case of any grievances, approach RTA, Depository, Company, Stock Exchange or SEBI for resolution within prescribed timelines
SEBI Complaint Redressal System
You can registered your Complaints with SEBI
Link for SCORES ” https://scores.gov.in/scores/Welcome.html “
A. Register on SCORES portal
B. Mandatory details for filing complaints on SCORES:
C. Name, PAN, Address, Mobile Number, E-mail ID.
Benefits: Effective Communication and Speedy Redressal of the Grievances
Important Circulars of SEBI
Operational guidelines for Transfer and Dematerialization of re-lodged physical shares
Enhanced Due Diligence for Dematerialization of Physical Securities
Redressal of investor grievances through SEBI Complaints Redress System (SCORES) platform
Information regarding Grievance Redressal Mechanism
Important Circulars of MCA
MCA Notification dated 10.09.2018 – Rule 9A. Issue of securities in dematerialised form by unlisted public companies.-
https://www.mca.gov.in/Ministry/pdf/CompaniesProspectus3amdRule_10092018.pdf
MCA Notification 01.08.2019
https://www.mca.gov.in/Ministry/pdf/AMENDMENTACT_01082019.pdf
MCA Notification dated 22.05.2019 – Reconciliation of Share Capital Audit Report (Half-yearly)
https://www.mca.gov.in/Ministry/pdf/Rules_23052019.pdf
VISION
To be a trusted, transparent and prompt service provider to the investors, conforming to the highest standards of compliance, confidentiality and professionalism in conduct, to meet the obligation towards investors in Indian capital markets.
MISSION
- To maintain high standard of integrity in the conduct of business by fulfilling obligations in a prompt, ethical and professional manner.
- To comply with all regulatory requirements in a time bound manner ∙ To facilitate prompt service to investors by and through streamlining the process and harnessing technology
- To facilitate easy approach, communication and interface with investors so as to resolve their queries / grievances
- Services provided by RTA to investors
- Providing details of allotment and clarification on allotment.
- Processing change in /up-dation of the KYC details of the investors for physical holdings like change of address/bank account details/ e-mail address /telephone/mobile/ nomination and PAN).
- Processing and updating investor holding/title change requests viz name deletion, transmission, transposition, issue of duplicate shares, dematerialization and rematerialisation of securities.
- Processing of other requests, viz., recording of declaration w.r.t. exemption / lower tax rates for TDS on dividend/interest, revalidation and reissue of dividend and interest instruments.
- Execution and intimation of other corporate actions viz., ESOPs, Dividend payment, Stock split, Bonus issue and Merger/Demerger activities.
- Communication of Rights issue entitlements.
- Communication of Buyback, exit offer, takeover made by the company/ acquirer, and the procedure to be followed by investor in respect of these issues
- Mandatory execution of transfer of shares and dividends to IEPF and transfer of undelivered share certificates to Suspense account.
- Process grievance received through mails and Letters and those through SCORES also
Timelines relating to various RTA services provided to our Valuable Client Companies.
| S No. | Nature of Service | Expected Timelines (Number of days) |
| A | Investor Service Request: | |
| 1 | Processing of transmission request | 21 |
| 2 | Processing of issue of duplicate security certificate request | 30 |
| 3 | Processing of dematerialization request | 15 |
| 4 | Processing of Remat request | 30 |
| 5 | Processing of Transposition request | 15 |
| 6 | I. Processing of request for change in / up-dation of a. Name | 30 |
| b. Signature | 30 | |
| c. Nomination | 30 | |
| d. Contact details (Address, E-mail address and Mobile number) | 15 | |
| e. Bank account details | 15 | |
| II. Processing of request for Up-dation of PAN | 15 | |
| 7 | Processing of Re-validation of dividend / interest / redemption instruments and sending the remittance request files to the bank / Company | 15 |
| B | Grievance Redressal | |
| 1 | Providing response to the inquiries of the investors and Redressal of Grievance | 30 |
| C | Other Operational activities | |
| 1 | Allotment of securities (IPO) | 6 |
| 2 | Intimation regarding distribution of corporate benefits (dividend, bonus, stock Split) a. E-mail communication b. Physical communication | 15 30 |
DO’s and DON’Ts for Investor
Do’s Don’ts
- En-cash dividend/Interest regularly to avoid transfer of unclaimed amount /underlying securities to IEPF.
- Follow up diligently and promptly if you have not receive allotment intimation/ Certificate / Dividend / interest etc.
- Ensure that your PAN is registered with the RTA for all your folios.
- Ensure nomination is registered for all your securities to smoothen the transmission.
- Ensure that all KYC details viz full postal address with PIN, mobile number, E-mail ID address etc. are updated to facilitate the RTA for sending communication.
- Ensure that correct and complete Bank details are recorded with RTA to facilitate prompt electronic credit of dividend / interest / redemption amounts and eliminate possibility of unclaimed amounts / underlying securities being transferred to IEPF.
- Promptly inform the RTA in writing and complete required formalities in case of loss of securities.
- Ensure that the documents provided for availing any investor service request are complete in all respects and keep copies of documents sent to the RTA.
- Monitor all corporate announcements pertaining to investments made.
- Do not keep your folios without PAN.
- Do not keep your folios without Nomination.
- Do not deal with unauthorized persons for any investor service requests such as change in / updation of Address, E-mail ID Address, Mobile number and Bank details.
- Do not share security details, viz. folio number, certificate number, distinctive number(s), bank details, specimen signature, KYC documents, etc. with unknown person(s).
With our expertise and proficiency, we are a widely acclaimed Registrar and Share Transfer Agents. Our exceptional share transfer services to our issuers and investors are the key to our success. Under this service, we facilitate hassle free transfer of shares in terms of Physical share transfer | Dematerialization of securities through Depository (NSDL / CDSL).
With our core competency in the industry, we take care of all the documentation and other procedures to be done with utmost care to prevent any sort of inaccuracy, while completing the share transfer services.